Atlas Building Systems: Jobsite clarity in just two weeks
Construction / Small GC — Plan vs actual, progress billing, change orders, and cash coming in — all in one place.
Real work, clear picture — fewer surprises and faster billing.
~2 weeks
From first call to live dashboards
7–12 days
Faster on payments collected (typical)
<5 days
Average time from change to billed
The challenge
Atlas was building fast but tracking slow — scattered spreadsheets, field notes in texts, and billing at the end of the month. They needed a weekly rhythm: where each job stands, what can be billed, and what money is still on the table.
📋 Plan vs actual: simple view of schedule and cost buckets
🧾 Progress billing: know what’s earned and send it on time
🔁 Change orders: move from “waiting” to “approved” to “billed” quickly
💵 Cash: see what’s paid and what’s next without hunting through emails
The Ironhide approach
We ran a focused 14-day Sprint: clean the numbers, connect the field and the office, and automate the nudges. Dashboards show the picture; a simple log keeps change orders moving; reminders keep billing on schedule.
Power BIExcel / Power QueryAirtableZapier
The solution
One weekly workflow that sticks — plan, track, bill, and check cash without wrestling spreadsheets.
✅ Owner Home: cash picture, upcoming bills to send, and jobs that need attention
✅ Jobs view: plan vs actual by labor/materials/subs/equipment, with a simple forecast
✅ Change order console: “new → approved → billed” at a glance
✅ Reminders: progress-billing cues and late invoice nudges
Built from the Ground Up
Behind the scenes: a light field log, gentle automations, and a clean model so the numbers agree — every time.
Change orders don’t stall — intake, approval, and billing stay in motion with gentle reminders.Plan vs actual — one board everyone trusts, paired with a dashboard that stays in sync.
Visual Showcase
What it looks like on the ground — jobsite scenes with the system quietly doing its job.
Bill what’s been built — progress rings cue the invoices to send.
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The impact
⏱️ Less admin, more building — one weekly workflow replaces scattered spreadsheets
💸 Cash moves faster — progress billing goes out on time; late invoices don’t get forgotten
🔁 Change orders flow — from “noted” to “approved” to “billed” in days, not weeks
